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Fedora FUDCon $regionName |
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Initial RFP |
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Bidding for the event |
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Collect information about the city |
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Collect prospective venues |
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Check and set up internet at venue if required |
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Check and allocate rooms |
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Collect prospective lodging locations |
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Get written quotes |
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Collect various travel rates and distances |
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Collect information on international travel - airports and such |
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Collect information on local travel |
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Collect information on taxis |
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Collect information on public transport |
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Places and amenities around |
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Places to eat around |
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Collect info on emergency services |
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Collect info on ATMS |
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Collect information on hardware vendors |
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Make a tentative schedule of the event |
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Submit the mid |
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Bid process completed |
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Review the bid |
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Decision |
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Check if you have your requirements |
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Reserve specific room space |
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Set up FUDCon email alias |
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Complete paperwork and sign deals |
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Planning |
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Set up web presence (wiki) for event |
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Assign roles to team |
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Schedule future meetings with local team |
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Get all planners to fudcon planning ML |
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Predict a rough budget |
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Announce fudcon to community |
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Arrange transit in city if applicable |
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Marketing for the event |
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Get marketing team on the event |
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Start marketing - lightweight |
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Start local advertising |
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Design tasks |
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Contact design team for shirts, banners |
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Design team works on collateral |
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Make name tags for current registrants |
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Food |
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Find a food caterer |
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Order food for the FUDCon and FUDPub |
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Pay for food orders |
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Registrations |
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Set up registration system |
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Open registrations |
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Open hotel pairing |
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Open CFP |
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Handouts |
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Sponsorships |
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Ask folks to open tickets |
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Sponsorship Period Ends |
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Schedule sponsorship meetings |
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Sponsorship meetings |
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Cut off period |
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Update the wiki with current information |
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Order swag |
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Plan FUDCon events |
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Plan user track |
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Barcamp |
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Choose barcamp leader |
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Make material required for barcamp |
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Set up hackfests |
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Pre-event checklist |
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Send regular updates to attendees |
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Confirm Transit |
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Confirm food specially for vegan/vegetarians |
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THE FUDCON IS HERE |
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Post signs |
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Set up power |
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Set up wifi |
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